New technology streamlines invoice routing workflow, eliminates inefficient paper chase.
February 5, 2010 Cleveland -- A solution for contractors struggling to manage their paper-driven processes has been released byFoundation Software, producer of the award-winning FOUNDATION® for Windows® construction accounting, project management and scheduling software. Foundation’s Document Imaging & AP Routing Module gives contractors the ability to scan, route, view, approve, reject, or revise AP invoices and other important documents.
“Eliminating the unwieldy paper chase is just one benefit of Foundation’s Document Imaging Module,” said Fred Ode, CEO and Chairman of Foundation Software. “This technology is designed to automate the workflow of project documentation, which helps to improve accuracy, reduce processing time and eliminate costly bottlenecks.”
The Document Imaging Module allows contractors to:
- Scan images. In minutes, a mountain of paperwork is converted to electronic images, which attach directly to a job and/or invoice item within FOUNDATION.
- Route to approvers. Using a built-in contact list, users select the project managers, controllers, or others who need to review invoices, and easily route documents for approval or revisions.
- View pending documents. The customizable Daily Document Manager provides each user with a list of documents and their status. The system provides due-date notification and allows complete drill-down into job distribution, including access to the original scanned image.
- Approve, reject or revise documents. With a single click, users can approve, reject or revise invoices, and re-route if necessary.
- Improve efficiency and reduce errors. The automated process streamlines invoice handling between departments, increases accuracy and ensures timely payments to vendors.
“This automated process streamlines workflow between the office and the field, putting an end to inefficient paper-based invoice routing,” Ode said. “Suddenly, a contractor has 100% control over invoice management and is realizing cost-saving advantages in numerous areas – from reduced operating expenses to increased supplier discounts,” Ode said.
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Foundation Software, Inc.™ - Since 1985, Foundation Software has helped thousands of labor-intensive contractors improve their accounting, job-costing and overall financial management with FOUNDATION for Windows construction accounting system. FOUNDATION uses powerful Microsoft® SQL technology, which provides robust reporting, ease of use and superior data flexibility. The software suits a wide range of construction trades. For information, visit us online at www.foundationsoft.com or call (800) 246-0800.
Corporate Address: 150 Pearl Rd., Cleveland, OH 44212
Press Contacts:
Tracie Kuczkowski, ext 222
tak@foundationsoft.com
800.246.0800